The Final Draft

Download the complete Author Guide

Time Frame
Contract
Copy-editing and Formatting
Glosses, Trees and Linguistic Examples
Titles and Manuscript Parts

Time Frame

When you have read and accepted the recommendations (should there be any), your Brill contact will discuss a deadline for completion of the revised and final version with you. It is crucial that the time frame is realistic: this is the date that Brill will use to determine the production schedule. Please note that this delivery date will be included in the contract as well and is therefore legally binding.

  • Even now that the manuscript has been accepted into the book series, Brill may still decide to refrain from publication if you cannot adhere to your own deadline or do not include the recommendations of the board or reviewers in a satisfactory way.

Apart from the manuscript, Brill requires the folloqing before we can proceed with the publication process: a signed contract, a completed Author's Questionnaire, a review list, and all illustrations in the proper size/resolution and with permission if necessarz. Depending on the series, a cover illustration may also be required. A short description of the illustration (1–2 lines) and any copyright credits should always be provided with the cover illustration. For text editions, we may additionally send you a questionnaire on the structure of your book.

Contract

Brill will set up a draft contract that will be sent to you for approval. This contract includes clauses on your and Brill’s responsibilities, copyright etc. If the draft contract is approved, your contact at Brill will be in touch to arrange signing.

  • Always return signed hardcopies. Please note we cannot accept a scan for legal reasons.
  • In the case of an edited volume, an additional contract form is needed for the individual contributions (see Edited Volumes: Peer Review and Contract).

Brill will also send you the Author’s Questionnaire (AQ) and review lists. The texts that we ask you to provide in the AQ are used for the blurb on the book cover, website and promotional material. Brill also uses them to start announcing the book to the market, which we like to undertake at the earliest opportunity.

In the review lists, you may indicate the journals that you would like Brill to offer a review copy to. See also Book Reviews.  

Copy-editing and Formatting

Once you have submitted the manuscript, it will be professionally typeset and converted to the Brill Typographic Style.

  • Please note that Brill usually asks you, as the author, to take care of copy-editing and to submit a draft that is as clean as possible. Please discuss this with your Brill contact.
  • If you are not a native speaker, we encourage you to have your manuscript read by a native speaker before submitting it to Brill, or to make use of the language-editing services provided by Peerwith.

When finalizing the manuscript, please pay attention to the following elements of copy-editing:

  • Clearly mark (the level of) headings, (block) quotations, paragraphs, insertion points for illustrations and/or tables, footnotes or endnotes.
  • Please supply a running title for each chapter (max. 60 characters incl. spaces and punctuation marks.)
  • Distinguish in typing 0 (zero) from O (capital letter); 1 (one) from I, l (letters).
  • The first line of a paragraph should be indented, except after a blank line, a (sub -)heading or a block quotation. Use a tab, not spaces, for indentation. Normally, paragraphs should not be separated by a blank line.
  • If you use section headings, make sure these are recognizable as such. If you have more than one level, there should be a clear and consistently used distinction between them. Please avoid numerical levels, such as 1.1.1.3, for books in the humanities, unless you use more than 4 levels of heading (to be avoided as much as possible). Roman capitals and letters as numbering (also for chapters) should not be used. For typesetting purposes, you could mark the levels with L1, L2, L3, which will be removed at typesetting. Brill adheres to use of  title-casing in headings.
  • Use footnotes rather than endnotes. Endnotes will be converted to footnotes. Footnote numbering should restart in every chapter (to do this, each chapter will need to be its own section). Avoid footnotes to chapter titles. In English-language texts, footnote numbers should follow any punctuation marks. Tables should always have their own note numbering, i.e. a, b, c, etc.
  • Use italics for italics. Underlined text will be typeset as italics.
  • Use small caps for acronyms consisting of two or more letters, with or without full stops and with or without a hyphen or space. Exceptions are manuscript sigla and initials in names. Compound abbreviations, with or without a hyphen or space, should be viewed as one word and this determines whether or not it is set in small caps. For example, OUN-B, RG 242, EG C, 4QRP, LXX, etc. are set in small caps and Russia-US relations, 4QpaleoExod, SCSer, BibInt, etc. remain as is; i.e. since they consist of both capital and lower case letters, the capitals are not changed to small caps.
  • Quotation marks: Please be consistent in your use of single and double quotation marks and the placement of punctuation before or after the closing quotation marks.See The Chicacgo Manual of Stzle or The Oxford Stzle Manual.
  • Larger sections of quoted text should be set off from the running text by a blank line before and after the quoted text, and the text should be indented on the left-hand side. No quotation marks should be used for these block quotes.

Please supply a short abstract for each chapter of your monograph and submit the abstracts in a separate Word file ( and PDF file if your book contains non-Latin scripts or linguistic symbols, etc.). They will not be printed in the book but will facilitate discovery services online.

Glosses, Trees and Linguistic Examples

Brill adheres to the Leipzig Glossing Rules for all its linguistics series.Please find the detailed guidelines here: http://www.eva.mpg.de/lingua/resources/glossing-rules.php

Please adhere to these rules for all your glosses as this is the only format Brill’s typesetters work with. If you have a specific request concerning the layout of glosses and examples, please let your Brill contact know at an early stage.

To align your glosses, please paste them into tables. This helps the typesetters to get the alignment correct and should save you a lot of time correcting the proofs. Note that the glosses in the proofs and published work will not be in table format. More detailed guidelines can be found here:  Formatting Glosses and Linguistic Examples.

Title and Manuscript Parts

When deciding on a title for the book, please take into account the impact of a title on the book’s sales and visibility. Brill books are mainly sold online via channels that rely on limited data feeds. Equally important, potential buyers often find books based on keyword searches. Thus, the title must make perfectly clear what the book is about. Puns or citations are best left for the subtitle. If you are unsure about the title, please consult your Brill contact.

  • Please note that Brill has the commercial responsibility for the title and therefore retains the right to make adjustments.

Similarly, do not use quotes to describe the various manuscript chapter titles, if applicable. Chapter-titles should be short and to the point.