As you are presumably aware, edited volumes can be a challenge to organize given the many people involved. Brill has the following suggestions to ensure as smooth a process as possible.
Be strict when selecting papers, especially when the volume is based on a conference. This will considerably speed up peer review and save you from having to disappoint authors at a later stage.
Determine a clear and realistic time frame from the beginning. Negligent contributors will be unavoidable but it helps to set strict deadlines. Once the proposal is accepted by Brill, we will ask you for a realistic submission date for peer review. To ensure a smooth and timely review process, it is essential that the date that you agree on with your Brill contact can indeed be met.
Spelling and Style
Set clear rules from the beginning regarding spelling, references and style (References). Make sure that contributors submit their articles in a uniform format (i.e. Word). Simplicity is key.
Brill’s prime concern is coherence, both in terms of spelling and style as well as content. Please note that we only accept edited volumes with a sound theoretical and methodological framework that include an introduction outlining and explaining this framework as well as a summary of the contributions. If at all possible, please ask the authors to include cross-references to the other articles in the volume.
As a scholarly publisher Brill conducts peer review on all its manuscripts, and edited volumes are no exception (see Peer Review). Ideallz, internal peer review has taken place before the volume is submitted to Brill.
Upon provisional acceptance of the volume for publication, your Brill contact will send you a draft version of the publishing contract for you as editor, as well as a Consent to Publish-form (C2P) that we ask you to distribute among the contributors. Brill needs a printed and signed hardcopy of each contributor’s form for legal reasons.
For general information on the production process, see Production. Whether or not you distribute the proofs of the individual articles among the contributors is a decision that Brill leaves to you, as volume editor.
Depending on the project, Brill offers each contributor a free copy of the book and a digital offprint of their article, or just the digital offprint of the article.