Download the complete Author Guide

Illustrations should always be submitted as separate files, NEVER just pasted into an MS Word document ( a Word document containing illustrations only serves as a guide for the typesetters). The accepted formats are .tif, .jpg., .ai or .eps. Please note that .tif is preferred to .jpg. Other possible formats are .png, .psd, and .pdf and Excel (only tabular data will be used and figure(s) recomposed). Please consult an expert if you have trouble supplying these formats yourself or consult your Brill contact. File names should always start with the number of the illustration, should be unique and should be kept as short as possible.If you use different categories of illustrations, mark them as such: fig. 1, map 1, diagramm 1, etc. and zip them together per category. Please send only one version of each illustration.

  •  Clearly mark in the text where each illustration needs to be inserted. This will be an approximate location as exact placement can only be determined at the time of typesetting.
  • Make sure that the illustrations are clearly numbered and that the same number is used in the text and in a List of Illustrations (always provide a List of Illustrations with your manuscript).
  • In monographs, illustrations need to be numbered consecutively; Fig. 1, Fig. 2, etc; in edited volumes they should be numbered per chapter: Fig. 1.1., Fig 1.2, etc.. Mark placement (in bold) in the manuscript file (never as ´comments´in a PDF version) as follows (for ‘letter codes’, see below):

                                    [PLACE ILLUSTRATION 1.1 (S) HERE]

Always provide captions for your illustrations. In the case of illustrations that were not made by the author, specific arrangements have to be made before they can be used in the book (see the section on Permissions: Illustrations). Extensive source and permission information should be left out of the captions placed below the illustrations; only a short source mention could be made there. Full source and permission information belongs in the ‘List of Illustrations’. In this List, the caption texts must be limited to one line (two at most). Note that for art (history) books, with quite of-ten very long Lists, the full source information is often listed in a separate illustration ‘Credits’ list (or index), to be placed in the back matter, following appendices (if any) and preceding (other) indices.

  • Large amounts of illustrative material may be gathered together in a Plates section but this should always be discussed with Brill contact. Preferably, a dummy Plates section should be provided, giving the arrangement and approximate size of the illustrations. The size of any illustration in the book should always be marked by means of the following letter codes: S [small, i.e. quarter of a page], M [medium, i.e. half a page] and L [large, i.e. a full page], resolution permitting.

Color illustrations in which information is presented in many different colors but which will be printed in black and white should display the relevant information correctly in different tones of grey. In some cases, colors cannot just be converted to black and white as information will be lost, because the different tones of gray will not be clearly distinguishable. In some illustrations, therefore, color may need to be converted to different types of hatching for example.

Both color and grey‐scale illustrations must have a minimum resolution of 300 d.p.i. at a size of 11.5 × 19.5 cm / 4.3 x 7.5 inch. A small illustration scanned at 300 d.p.i. cannot be enlarged without significant loss of quality! Illustrations downloaded from the Internet are not usable, as they are only 72 or 96 d.p.i. Line drawings (illustrations with only black lines and no grey or color tones) should be scanned with a minimum resolution of 600 d.p.i. at the size of reproduction.

The actual size of a picture is measured by the amount of pixels (dots) it has. You can print this picture at several resolutions (which is measured by ‘dots per inch’ (dpi) or ‘pixels per inch’ (ppi)). The larger the resolution, the more pixels are printed per inch. This means that if a picture has a width of, say, 600 pixels, then the print size can be:

  • 1 inch (at a resolution of 600 dpi)
  • 2 inch (at a resolution of 300 dpi – the dots are enlarged, so that only 300 are needed to fill an inch, instead of 600) 
  • 0.5 inch (at a resolution of 1200 dpi – the dots will be smaller, because 1200 grouped together make an inch)

To print a photo, you need 300 dpi, so the picture needs to be 1200 pixels wide to make 4 inches, or 10.16 cm

To print a linedrawing, you need 600 dpi, which means that the amount of pixels has to be twice as high, since 1200 pixels will only make 2 inches (600 for every inch)

For internet and on screen images, only 72 dpi is enough to make it look good, which is the reason that most images downloaded from the internet are too small, even though they may look fine on-screen. When you print them at a large size, you get very large pixels, which show as squares, because there are only 72 making up an inch.Please note that the Properties display of an illustration (tab ‘Details’) often gives an indication of the d.p.i. However, this can be misleading! The number that is displayed there is random, as the dots per inch can only be calculated when you know the size of the illustration in print. Therefore, we would urge you  always to look at the amount of pixels for each illustration instead.  

  • Please never increase the number of pixels or make any other adjustments to illustration files (i.e. never crop the illustrations). We need the original files as they are. If you wish to show only a certain detail in the illustration, please state this in an instruction file.
  • In order to make your illlustrations look more professional, you can make use of the services provided by Peerwith. Here you can find experts who are able to help you with the visual features of your manuscript.